همس الحياة
عضو مبدع
Job Overview: - Perform day to day operations of the Procurement & Contracting department and ensure that the concerned policies and procedures are being adhered to. Provide seamless support in managing the function’s operations including – but not limited to: acquisition of required material, equipment, supplies/subcontractor or services at the best economical value to client. Responsibilities and Duties: • Prospect the market to register suppliers/subcontractor, prequalify suppliers/subcontractor and maintain a list of suppliers/subcontractor with good repute locally and internationally to allow for short listing of suppliers/subcontractor for client. • Prepare / update the criteria for assessment of vendors against RFQs to ensure that only the best available vendors are shortlisted for the final negotiations. • Conduct evaluation of responses of RFQs from vendors, based on the approved evaluation criteria. • Support formulation and implementation of policies and procedures to monitor suppliers’/ subcontractor performance. • Initiate demand estimation process of required materials, equipment, supplies/ subcontractor or services and create supply plans to ensure timely and cost-effective availability of the required material/services. • Prepare plans for the purchase of equipment, supplies/ subcontractor or services in coordination with departments’ management. • Handle all procurement related activities including - but not limited to: creation/processing of purchase requisition, ordering against contract, cash purchasing, award letter and matching invoices, etc. • Help develop, and update policies and procedures relating to procurement and contracting function – including templates. • Assist departments’ management in ensuring that procurement policies and procedures are adhered to in the day-to-day operations of the procurement and contracting function. • Prepare and process purchase orders after acquiring the required approvals as per clients authority matrix. • Review correctness and completeness of data related to purchase orders based on quotation & technical specifications received. • Assist in conducting follow up on pending deliveries with suppliers/ subcontractor. • Prepare budgets, cost analysis, and reports. • Report progress / delivery of each PO and ensure there are no deviations. In case of deviations, taken corrective / proactive action as per clients policy, as applicable. • Review and verify suppliers’ / subcontractor invoicing and payment approval. • Negotiate with external vendors to secure advantageous terms. • Any and all other responsibilities, in addition to those mentioned above, as assigned by supervisor/manager. Any interpretation/clarification with responsibilities above will be settled by the supervisor/manager. This list of responsibilities is not all inclusive and may change, be added to or deleted from at any time.